How to set up warehouses and inventory on AdeptLink
Configure warehouses at /supplier/warehouses. Add each location with address, contact, and pickup hours, then allocate stock per product per warehouse from /supplier/inventory. AdeptLink's inventory engine reserves stock the moment a buyer places an order, eliminating overselling — verified by a 99.97% accuracy rate across 4.1M reserved units in 2025.
Key facts
- AdeptLink inventory engine accuracy: 99.97% across 4.1M reserved units in 2025.
- Suppliers with 3+ warehouses report 41% higher conversion on time-sensitive RFQs.
- Real-time stock sync via API removes 92% of manual update workload.
How do I add a warehouse?
Visit /supplier/warehouses and click New Warehouse. Required fields: name, country, full address, contact name, contact phone, pickup hours, and timezone. Optional fields: photo, special pickup instructions, and whether the warehouse handles dangerous goods.
After saving, the warehouse appears on every product's stock allocation form. You can mark one warehouse as the default; new products inherit allocation from the default.
How does AdeptLink prevent overselling?
When a buyer accepts a quote, AdeptLink reserves the units atomically (Postgres row-level lock) before showing checkout. Reserved units are deducted from available stock for 30 minutes; if checkout completes, the reservation becomes a deduction. If the buyer abandons, units are released back to available within 30 minutes.
Frequently asked questions
- Can I sync inventory from my ERP?
- Yes via the AdeptLink Inventory API. We support webhooks (push) or polling (pull). Common ERPs (SAP B1, NetSuite, Odoo, Zoho Inventory) have pre-built connectors in /supplier/integrations.
- What happens if a product goes out of stock mid-order?
- If reservation succeeds at checkout, your stock is locked and the order proceeds normally. If you manually decrease stock below reserved units, AdeptLink prevents the change and shows the conflict. To cancel reserved units, open the order from /supplier/orders/[id] and request cancellation with the buyer.
- Can I have different prices per warehouse?
- Not at the warehouse level. Pricing is per product per MOQ tier; freight from each warehouse is added at the quote stage based on the buyer's destination, which gives buyers transparent landed cost.
Related guides in Selling on AdeptLink
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